You are not the Hirer. You are the day to day Keeper. However, your company, as the Hirer, can issue you a Letter of Authorisation (LoA) to enable you to deal with the matter as the day to day Keeper.
This can only be done if the Lease Company (Registered Keeper) invokes PoFA Schedule 4, Paragraph 11 to transfer liability to the Hirer (the company). This requires:
• A copy of the hire agreement.
• A statement of liability signed by or on behalf of the Hirer.
• A formal notification to the parking operator.
Once they have done that, the operator must issue a Notice to Hirer (NtH) to the company. Only once the company receive the NtH in their name, can they then issue the LoA to you, as the day to day Keeper of the vehicle to deal with the PCN.
Once liability is transferred, the company becomes the party the operator must pursue. You, the employee (Day-to-Day Keeper), have no standing unless the company provides a Letter of Authority (LoA).
As the vehicle can be driven by anyone, they have no idea who the driver was and the LoA should only refer to you as the day to day keeper. I suggest you tell your company to issue you with an LoA that contains the following once they receive the NtH in their name:
[Company Letterhead]
[Company Name]
[Company Address]
[Company Registration Number]
[Date]
To Whom It May Concern,
Re: Authority to Act – Parking Charge Notice [Insert PCN Reference]
Vehicle Registration: [Insert VRM]
We confirm that [Employee Full Name], residing at [Employee Address], is the authorised day-to-day keeper of the above vehicle, which is leased by [Company Name] from [Lease Company Name].
The vehicle is assigned to the employee for both business and personal use and remains in their possession at all times. As the Hirer, we hereby authorise [Employee Full Name] to act on behalf of [Company Name] in all matters relating to the above Parking Charge Notice, including but not limited to:
- Corresponding with the issuing parking operator
- Submitting appeals or representations
- Receiving and responding to further communications regarding this matter
This authority is granted solely for the purpose of resolving the above Parking Charge Notice and remains valid until the matter is concluded or revoked in writing.
Signed,
[Authorised Signatory Name]
[Position]
[Company Name]
[Email Address]
[Phone Number]
[Signature]
