Author Topic: HM Courts & Tribunal letter for PCN  (Read 2382 times)

0 Members and 204 Guests are viewing this topic.

HM Courts & Tribunal letter for PCN
« on: »
I’ve received a letter from HM Courts & Tribunals Service informing me that “someone claims you owe them money and a claim has been made against you” and that I must respond within 14 days.

The claim is about a PCN issued to the registered keeper 4 years ago at a car park that was free but only for 30 minutes. Overstay was 19 mins.

I did not receive the notice until much later because I had not updated my details on DVLA. I did appeal but once I logged back into their site, trying to appeal again it said I was out of time to appeal. I wonder if they ever read that appeal.

The issue date of the PCN was 15 days after the contravention and at the time I thought they weren’t adhering to POFA 2012 so I should be ok.

I’ve had various letters from debt collectors over the years but understood to ignore them.

My question is how should I respond to the claim form and should I make a case? I did a subject access request a long time ago so have all the evidence and I have snips of my appeal made on Smart Parking’ website. I don’t have a snip showing I can no longer appeal.

Particulars of claim states:
The defendant is pursued as the driver of the vehicle for breach of the terms of the signs.
In the alternative the defendant is pursued as the keeper pursuant to POFA 2012 Schedule 4.

I have evidence to argue the latter.

My appeal from the snips I took before clicking submit was as follows:

Dear Sirs,

I have just received your notice to keeper (xxxxx) for vehicle xxxx.

You have failed to comply with the requirements of schedule 4 of The Protection of Freedoms Act 2012 namely, but not limited to, failing to deliver the notice within the relevant period of 14 days as prescribed by section 9 (4) of the Act. You have also failed to give the notice of keeper liability required by 9 (2) (f) of the same Act nor given the invitation to keeper in the for prescribed by 9 (2) (e).

You cannot, therefore, transfer liability for the alleged charge from the driver at the time to me, the keeper.

There is no legal requirement to name the driver at the time and I will not be doing so.

Any further communication with me on this matter, apart from confirmation of no further action and my details being removed from your records, will be considered vexatious and harassment. This includes communication from any Debt Collection companies you care to intrust. [ Guests cannot view attachments ] [ Guests cannot view attachments ]
« Last Edit: August 21, 2025, 11:03:56 pm by Jimbobjones147 »

Share on Bluesky Share on Facebook


Re: HM Courts & Tribunal letter for PCN
« Reply #1 on: »
Good... you did not identify the driver and as (not so) Smart Parking almost never comply with PoFA, you cannot be liable as the Keeper.

With an issue date of 19th August you have until 4pm on Monday 8th September to submit your defence. If you submit an Acknowledgement of Service (AoS) before then, you would then have until 4pm on Monday 22nd September to submit your defence.

You only need to submit an AoS if you need extra time to prepare your defence. If you want to submit an AoS then follow the instructions in this linked PDF:

https://www.dropbox.com/s/xvqu3bask5m0zir/money-claim-online-How-to-Acknowledge.pdf?dl=0

Until very recently, we never advised using the MCOL to submit a defence. However, due to recent systemic failures within the CNBC, we feel that it is safer to now submit a short defence using MCOL as it is instantly submitted and entered into the "system". Whilst it will deny the use of some formatting or inclusion of transcripts etc. these can always be included with the Witness Statement (WS) later, if it ever progresses that far.

You will need to copy and paste it into the defence text box on MCOL. It has been checked to make sure that it will fit into the 122 lines limit.

Quote
1. The Defendant denies the claim in its entirety. The Defendant asserts that there is no liability to the Claimant and that no debt is owed. The claim is without merit and does not adequately disclose any comprehensible cause of action.

2. There is a lack of precise detail in the Particulars of Claim (PoC) in respect of the factual and legal allegations made against the Defendant such that the PoC do not adequately comply with CPR 16.4.

3. For the avoidance of doubt, even if the phrase “Vehicle not permitted & grace period exceeded” were taken to be a minimal compliance with CPR 16.4(1)(a), the PoC remain defective. The Defendant is unable to plead properly to the PoC because:

(a) The claim is put on a contractual footing but no written terms are pleaded or exhibited, contrary to CPR PD 16.7.3(1);

(b) The PoC do not state the exact wording of the clause (or clauses) of the terms and conditions of the contract (or contracts) which is/are relied on;

(c) The pleaded bases are internally inconsistent (“vehicle not permitted” vs “grace period exceeded”): either parking was prohibited (no contractual offer) or it was permitted subject to terms; it cannot be both.;

(d) No period of parking is pleaded, nor facts explaining how any breach is said to have occurred (a timestamp alone is insufficient);

(e) The PoC do not state precisely how the sum claimed is calculated, including the basis for any statutory interest, damages, or other charges;

(f) The PoC do not state what proportion of the claim is the parking charge and what proportion is damages;

(g) The PoC do not provide clarity on whether the Defendant is sued as the driver or the keeper of the vehicle, as the claimant cannot plead alternative causes of action without specificity.

4. The Defendant submits that courts have previously struck out similar claims of their own initiative for failure to adequately comply with CPR 16.4, particularly where the Particulars of Claim failed to specify the contractual terms relied upon or explain the alleged breach with sufficient clarity.

5. In comparable cases involving modest sums, judges have found that requiring further case management steps would be disproportionate and contrary to the overriding objective. Accordingly, strike-out was deemed appropriate. The Defendant submits that the same reasoning applies in this case and invites the court to adopt a similar approach by striking out the claim due to the Claimant’s failure to adequately comply with CPR 16.4, rather than permitting an amendment. The Defendant proposes that the following Order be made:

Draft Order:

Of the Court's own initiative and upon reading the particulars of claim and the defence.

AND the court being of the view that the particulars of claim do not adequately comply with CPR 16.4(1)(a) because: (a) they do not set out the exact wording of the clause (or clauses) of the terms and conditions of the contract which is (or are) relied on; and (b) they do not adequately set out the reason (or reasons) why the claimant asserts that the defendant was in breach of contract.

AND the claimant could have complied with CPR 16.4(1)(a) had it served separate detailed particulars of claim, as it could have done pursuant to CPR PD 7C.5.2(2), but chose not to do so.

AND upon the claim being for a very modest sum such that the court considers it disproportionate and not in accordance with the overriding objective to allot to this case any further share of the court's resources by ordering further particulars of claim and a further defence, each followed by further referrals to the judge for case management.

ORDER:

1. The claim is struck out.

2. Permission to either party to apply to set aside, vary or stay this order by application on notice, which must be filed at this Court not more than 5 days after service of this order, failing which no such application may be made.
Never argue with stupid people. They will drag you down to their level and then beat you with experience” - Mark Twain

Re: HM Courts & Tribunal letter for PCN
« Reply #2 on: »
Thank you very much for your help. I have submitted the defense. What’s the next steps? Just wait and see or do I need to be chasing anyone?

Re: HM Courts & Tribunal letter for PCN
« Reply #3 on: »
N180 from DCB Legal
You submit your own N180
Mediation telephone call at which you offer £0
Allocation to a court local to you
Date by which DCB Legal need to pay the court fee
DCB Legal discontinue rather than pay the fee

Search the forum, plenty of examples.
« Last Edit: August 24, 2025, 05:37:07 pm by jfollows »

Re: HM Courts & Tribunal letter for PCN
« Reply #4 on: »
Thank you for the advice. I have received the N180 by post and will fill this out in the same way it’s been advised elsewhere on this forum.

Re: HM Courts & Tribunal letter for PCN
« Reply #5 on: »
Having received your own N180 (make sure it is not simply a copy of the claimants N180), do not use the paper form. Ignore all the other forms that came with it. you can discard those. Download your own here and fill it in on your computer. You sign it by simply typing your full name in the signature box.

https://assets.publishing.service.gov.uk/media/673341e779e9143625613543/N180_1124.pdf

Here are the answers to some of the less obvious questions:

• The name of the court is "Civil National Business Centre".

• To be completed by "Your full name" and you are the "Defendant".

• C1: "YES"

• D1: "NO". Reason: "I wish to question the Claimant about their evidence at a hearing in person and to expose omissions and any misleading or incorrect evidence or assertions.
Given the Claimant is a firm who complete cut & paste parking case paperwork for a living, having this case heard solely on papers would appear to put the Claimant at an unfair advantage, especially as they would no doubt prefer the Defendant not to have the opportunity to expose the issues in the Claimants template submissions or speak as the only true witness to events in question
.."

• F1: Whichever is your nearest county court. Use this to find it: https://www.find-court-tribunal.service.gov.uk/search-option

• F3: "1".

• Sign the form by simply typing your full name for the signature.

When you have completed the form, attach it to a single email addressed to both dq.cnbc@justice.gov.uk and info@dcblegal.co.uk and CC in yourself. Make sure that the claim number is in the subject field of the email.
Never argue with stupid people. They will drag you down to their level and then beat you with experience” - Mark Twain

Re: HM Courts & Tribunal letter for PCN
« Reply #6 on: »
Thank you for your help so far. I have been given a date and time slot for the mediation call next month.

Re: HM Courts & Tribunal letter for PCN
« Reply #7 on: »
For the mediation call, the only requirement is for you "attend" the call. It is not part of the judicial process and no judge is involved.

This is what I advise you to say when you receive the call from the mediator:

Before I set out my position, please confirm from the claimant’s side:

• the full name of the person attending for them;
• their role/position at their legal representative’s firm; and
• whether they hold written authority to negotiate and settle today.

Please relay that back to me before we continue.

After the mediator calls back...

If identified and authority confirmed:

Thank you. I’m content to proceed on that basis. My settlement offer is £0, or I invite the claimant to discontinue with no order as to costs.

If no/unclear authority:

Please record that the claimant’s attendee has not confirmed settlement authority. My position remains that liability is denied and my offer is £0, subject to prompt approval by an authorised solicitor if they choose to discontinue.

If the mediator probes your defence:

In what capacity are you asking that question? Are you legally trained?  If not, please refrain from offering opinions. I will be reporting any attempt to do so as inappropriate.”

All you need to know is the name and the position of the person acting for the claimant and report that back to us. It will be over within minutes. Complete waste of time otherwise.
Never argue with stupid people. They will drag you down to their level and then beat you with experience” - Mark Twain
Like Like x 1 View List

Re: HM Courts & Tribunal letter for PCN
« Reply #8 on: »
Thank you for the advice.

Unfortunately the mediation call went so quickly I didn’t catch the name of the representative. I believe it was something Abdul. They confirmed they had full authority to settle and I offered £0 and requested them to discontinue. The mediator told me they are not in a position to discontinue and this will go to court unless I settle for £230. The call was over in seconds.

 
Like Like x 1 View List

Re: HM Courts & Tribunal letter for PCN
« Reply #9 on: »
Good. You now wait for a letter that tells you the claim is transferred to your local county court and another one with dates and deadlines. Show us the second one when you receive it.
Never argue with stupid people. They will drag you down to their level and then beat you with experience” - Mark Twain

Re: HM Courts & Tribunal letter for PCN
« Reply #10 on: »
Update - I have received a letter for Notice of Transfer of Proceedings. It’s says the claim has been transferred to my local county court for allocation. On receipt, the file will be referred to a procedural judge who will allocate the claim to track and give case management directions. Details of the judges decision will be sent to you in a notice of allocation.

As advised, I’ll share the next letter once received.